Prestart Management

Prestart Management

Prestart Management is used to manage CHECKS in the driver app to perform daily prestart checks or fault reports, following maintenance checklists configured for your fleet. You can also take photos of faults and failed items to attach with your signature for your reference. Therefore, you will get the information sharing from drivers in real time, no more wating for paperwork to arrive from them.

On the menu navigation, click into "Prestart Mangement". You will see 3 sub-menus which are
  1. Reports
  2. Plans
  3. Prestart Settings

Reports

You will see "Prestart Reports" which you can filter them by statuses, plans, vehicles, and date range.


Plans

You will see the list of "Prestart Plans" that you have created. You can click into each plan to see its details. You can also create new plan by clicking "New Plan" button on the right top of the screen.


Prestart Settings

Click into "Prestart Settings" menu: https://smartmove.solbox.it/app/safety_management/settings.
You will see the list of "CHECK ITEMS" that you have created. You can click into each check item to see its details. You can also add a check item by clicking "Add Check Item" button at the end of the list.
Notes
Check Items with the red Triangles flags are the critical ones.

Update as of APRIL 2024:

We are excited to announce a new prestart feature that will block manifests from being processed if they have failed mandatory inspections. This new feature, which we have developed with your safety in mind, will ensure drivers complete all the necessary inspections before starting their trip. The prestart plan will be set as a mandatory inspection, and the driver's app will only allow access to the assigned manifest and start driving once all required inspections are completed. This new system is designed to ensure safer and more efficient travel, giving you peace of mind while on the road.  


Moreover, we have introduced a time-saving feature that allows you to copy a prestart plan as a template with a single click of the duplicate button. This will significantly improve efficiency and uniformity, streamlining operations by saving your valuable time and ensuring a consistent approach. You will no longer have to start the process from scratch every time, reducing the overall time and effort required.



How to Set Up Prestart Plans

Once prestart check items have been created in Prestart Settings, an inspection plan can be set up. This provides a structured checklist on the driver app, outlining the items and the optional declaration to be reviewed before operating a vehicle and starting runs. Vehicles can be assigned individually or by vehicle group if grouped.

1. Click on "Prestart Management" to expand the menu, then select "Plans." In the top right corner of the page, click the "New Plan" button.






2. Fill out the Prestart Plan details. Start by entering the prestart name, then select the frequency.




To add inspection items to the Prestart Plan, check items can be dragged from the "Available" list and dropped under "Included."  You can also tick the box next to each item to select multiple items and drag them in bulk.
AlertItems with a triangle warning icon next to them indicate that the check item was marked as critical in Prestart Settings. If this item fails inspection, the driver will not be able to proceed with their run.






Select the vehicles to be included in the Prestart Plan by ticking the checkbox next to each one. If needed, a declaration can optionally be added, and you can choose whether it will be displayed in the app before or after the inspection is completed.
Idea
A declaration is a statement that the driver must acknowledge, often confirming compliance, safety, or responsibility before proceeding.



Info
Ticking the "Inspection is mandatory for operating vehicle" box will prevent the driver from starting their run until the prestart inspection is completed.

3.  To receive notifications upon completion, enter an email address under "Notifications," or leave it blank if not required. Once the plan details are complete, click "Save" to add the new plan to the list.







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