Adding Vehicle

Adding Vehicle

Vehicles play an essential role in the SolBox platform, as they are responsible for completing delivery manifest assignments. Each vehicle must be linked to a manifest for effective tracking, allocation, and delivery management. Additionally, vehicles can be associated with one or more drivers for operational purposes.

Vehicle Tracking Overview

The SolBox system tracks vehicle locations in real time using GPS data collected through mobile devices installed in each vehicle. This information is displayed on the dashboard map and within the vehicle’s individual profile.
The GPS location data is continuously updated while the vehicle is online, depending on the connectivity of its mobile device.

If a vehicle goes offline, the system will stop receiving live GPS data. In this case, the dashboard will display only the last known location and timestamp when the vehicle was last online.

This article explains how to manage vehicle assignments and tracking, as well as how to interpret a vehicle’s online/offline status and location data.

Add a New Vehicle



2. Click New Vehicles.


3. Fill out Vehicle Name and Description then click Save.
Notes
Vehicles must have a unique name.


3.1 Return to the Vehicles page and use the search bar to locate the newly added vehicle.

4. Complete the vehicle details in the General section, then click Save Changes.
  1. Max Capacity – Defines the maximum load capacity the vehicle can handle. This value is used for Load Optimisation and can be measured in any consistent unit of measure (e.g., weight, volume, cartons, people)
  2. Out of Service – Select this option to exclude the vehicle from optimisation or allocation processes.

Vehicle status

Info

A vehicle’s status is updated only when it is assigned to a driver who uses the SolBox Live Driver App with GPS enabled.


To view the vehicle status:



2. Check the Last Online column to see when the system last received location data from the driver app.
  1. If a vehicle is offline, the system is not receiving GPS data and will display only the last recorded time and location.


3. Review the Out of Service status for any vehicles that have been manually excluded from optimisation or allocation.

Viewing Orders under a vehicle



2. Select the vehicle you wish to view.


3. Click the Orders tab to see all orders assigned to that vehicle.

Manage QR Codes

The SolBox system supports the management of QR codes associated with vehicles. Customers who prefer to use their own QR codes can register them within the platform.

Please note that all drivers must scan QR codes using the in-app scanner to maintain data accuracy and system security.
All QR codes must be registered within SolBox to ensure compatibility and avoid potential tracking issues.


Deleting Vehicles

If a vehicle has been sold or is no longer required for your operations, it can be removed from your account. To delete a vehicle, navigate to the Vehicles module, select the vehicle you wish to remove, and click Delete. Once deleted, the vehicle will no longer appear as an available option when optimising and assigning vehicles to runs.

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