New Drivers

New Drivers

Adding Drivers


Driver profiles are essential for operating the SolBox platform. They are linked to Manifests and Vehicles to facilitate order completion (pickups and deliveries) via the driver app. Each driver must have a unique name, a login for the driver app, and an assigned Timetable that reflects their working hours. Additionally, each driver profile must include a start and finish location, typically set as the depot but adjustable within the profile. Drivers can be added at any time, with passwords created to grant mobile app access. To complete an order on the driver app, each Manifest must have an assigned driver and vehicle.

Add new Driver

1. From the menu, click "Drivers"
 https://smartmove.solbox.it/login


2. Then click "New Driver"


3. Fill out the required new Driver details.
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Required fields: Name, Login Name, Password, Timetable & Create New User.
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Driver Name and Login must be unique 
  1. "Rate per hour $" is the rate at which your driver costs you to per hour. If this section is completed, the system will calculate the estimated cost of each manifest based on the kms of the run and the cost of the driver per hour. The vehicle costs can be filled in when creating/editing a vehicle.
  2. "Preferred Vehicle" can be used if Drivers tend to use the same vehicle daily. This will automatically match the driver with the vehicle before optimisation as default so you won't need to choose the vehicle, however the vehicle can be changed at the time of optimisation if the driver is driving an alternate vehicle.
  3. The "Start at Depot" & "Finish at Depot" checkboxes need to be ticked if the driver usually starts and finished from your depot. If the driver starts or finished from/at an alternate location, leave the appropriate box unticked and enter the address the normally start/finish at. This will ensure the optimiser takes into account the travel time and distance from this location to their first job.
  4. "SmartMove Access" needs to be ticked to allow drivers to view the orders (pickups/deliveries).
  5. "Prestart Access" is a premium feature to allow access to Prestart Checklists you may want your driver to complete prior to starting their Manifest (run) for the day. These include, but not limited to, Vehicle Inspections and Driver Declarations. you can learn more about this feature in the Prestart Checklists section. For pricing on this premium feature please contact sales.
  6. "Phone Number", although not currently available, this field in the future will allow the driver to reset their password via a text message sent to this number. Stay tuned for updates.
  7. "PIN #" is used if you would like to keep track of what password you’ve entered in for the driver, so that an operations person can provide the password back to the driver if require.




The PIN # serves as a visual password. Admins can enter the driver’s password in the PIN # field so that, if the driver forgets it, the admin can easily provide it to them.




4. Click "Save" after you fill out all fields. This completes the basics for creating a new Driver.

Optional

If a driver has a set break time and duration daily, you can add this break in the breaks tab after saving the above new Driver information. The optimiser will take this break time into consideration when planning the drivers Manifest.

1. After saving the new Driver information, click the Breaks tab > then fill out the driver's break time in "Breaks" and how many minutes the break if for in "Duration" > then click "Save".
  1.       If you wish to create an Allowance time, meaning the driver can start the break so many minutes either side of the set break time you can do this by adding the total allowable minutes in the "Allowance" field. 
  2. Click the "Force to use" checkbox if you would like this break manditory.
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You can also set break durations for the purpose of optimisation via a default setting for all driver. You can learn more about this in the Frequently Used Settings section.




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